Our employees play an important role in protecting personal information. Our employees are required to adhere to this policy and take all reasonable steps to ensure that personal information is protected from unauthorized access.
The Information We Collect and Use
We collect the following personal information from users of mcabc.org:
Website and Event Sign Up
Website visitors may use the Website without submitting Personal Information. However, to access certain content and register for events, users will need to create an account or otherwise provide us with Personal Information. We request:
- Job and company information
- Contact information, including mailing address, email address, and phone and fax numbers
- Event-related preferences, including dietary preferences
We use the information you provide about yourself, such as to complete registrations, fulfill your information requests, and provide you with the products, services, and resources applicable to your membership standing. We share this information to the extent necessary to complete your registration, fulfill your request, and for the purposes of events.
We may receive information about you from your organization. We either create an account for you with this information or add this information to your account. On some Website pages, you can submit information about other people. For example, if you are registering a colleague for an MCABC event, you will be asked for similar information concerning the registrant. We use the information you provide about another member when registering for an MCABC event only to complete the registration and to confirm attendance. We share this information to the extent necessary to complete the registration and for the purposes of the event.
We process and retain this Personal Information to perform our contractual obligations to our members and account holders and to meet legal obligations.
Interactions with Us
We receive Personal Information from and about you when you interact with us and the Service. For example, when you sign up to a mailing list or send us email or mail, we receive your email address or mailing address and the information you submit to us. We track your event attendance and consumption of resources available on the Website. We also keep track of event speakers, event sponsors, and other individuals with whom we have interacted. When you interact with our social media pages, channels, and content, we receive your profile name and identifier and the content of your submissions.
We use the information we receive to respond to your inquiries, communicate with you, manage and facilitate MCABC-related activities and events, improve the events and resources we develop and make available, and generate reports for internal business and member purposes. We use, retain, and share this Personal Information with outside parties as necessary to complete a request to meet our contractual obligations to our members, account holders, and requestors and to meet legal obligations.
E-Commerce Transaction Information
The Website requests payment card information for users to make a purchase, and the information is processed by our service providers to complete transactions. We do not store payment card information. The processing of this Personal Information for this purpose is based on the necessity for the performance of a contract with you. If you do not provide the information necessary to complete a purchase, you will not be able to complete a purchase. We receive general transaction-related information when you make a purchase, which we use for providing you with the products and services you purchased and for our business reporting purposes. We use and retain the transaction information as necessary to perform our contract with you and to meet our legal obligations.
Marketing and Other Informational Updates
With your consent and as otherwise permitted by law, we use your email address, mailing address, and other Personal Information to contact you with information from us about our products and services. You may withdraw your consent from receiving marketing-related communications at any time by either clicking on the unsubscribe link at the bottom of marketing-related emails we send you or by contacting us at firstname.lastname@example.org. We will process opt-out requests without undue delay. Withdrawing your consent will not affect the lawfulness of the processing before the withdrawal.
Your Employment Applications
You may submit Personal Information to us by email when you express interest in or apply for employment. You may submit your name, email address, telephone number, resume/CV, and cover letter to us. We use such information as a necessity to respond to your inquiry, contact you about employment, and in preparation for the performance of a contract with you. If your application is successful, we retain the Personal Information for the duration of your employment with us, and beyond based on statutory retention periods. If we do not employ you we will delete your Personal Information when accordant time limits for legal actions have lapsed.
How we Protect Personal Information
We will take appropriate measures to safeguard the personal information you provide, taking into account the sensitivity of the information. We incorporate physical, technical and organizational security measures into our data security processes.
All personal information collected and used by us is stored entirely within Canada. We do not store or back up any data to servers based outside of Canada.
However, you should be aware that, due to the nature of the internet, there may still exist security or privacy risks and we cannot guarantee that your personal information will not be collected, used or disclosed against our wishes in ways not conforming with this Policy.
Security of Your Personal Data
The security of Your Personal Data is important to us but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.
Personal Information & Use of This Site
Cookies are used to collect anonymous traffic data to assist us with web analytics. Web analytics are tools that analyze how the site is used and to improve visitors’ online experience. These tools work by tagging web pages to capture a limited amount of data (including the internet protocol (“IP”) address of the computer, none of the data compiled using these tools can be used by us to identify users of this Site.
Photo & Video Disclaimer
MCABC reserves the right to use any photograph/video taken at our events, without the expressed written permission of those included within the photograph/video. MCABC may use the photograph/video in publications or other media material produced including but not limited to: brochures, newsletters, newspapers, magazines, websites, etc. To ensure the privacy of individuals and children, images will not be identified using full names or personal identifying information without written approval from the photographed subject, parent or legal guardian. A person attending a MCABC event who does not wish to have their image recorded for distribution should make their wishes known to Vanessa Jackson at email@example.com.
We take reasonable measures to ensure that the personal information we collect and use is accurate and up to date. However, we are not always aware of changes or updates in personal information. We therefore ask that you advise us of any changes in your personal information that may be relevant to our relationship with you. You may update your personal information by logging into your membership account or contacting firstname.lastname@example.org.
Links to other sites
When you post information to a MCABC’s social media (such as LinkedIn, Facebook or Twitter) the information you post is visible to other persons and can be read, collected, used and disclosed by these other persons, including to send unsolicited messages. MCABC assumes no responsibility or liability for the use, disclosure or retention of the personal information that you disclose in those situations. Please be careful when disclosing your personal information in those situations.
We retain the right and full discretion to make changes to this Policy from time to time without any notice or liability to you. Changes to this Policy shall have immediate effect.
As always, after reading through this policy, if you have any further questions, you are encouraged to call us at 604-205-5058.